Camp Policies 2021
Please read carefully
**NEW THIS SEASON** We will NOT be mailing (USPS) the camp information letter and packing list prior to camp sessions this season. Instead, that information will be sent via email. Please make sure our email addresses (firstname.lastname@example.org and email@example.com) are part of your accepted email list.**
Email Communication: Due to registration volume, our method of communication is via email. Please add firstname.lastname@example.org and email@example.com to your email address book to ensure our communications regarding your camper and his/her registration do not go to your spam or junk mail folder.
Camp Office hours are 9 a.m. to 4 p.m. weekdays.
Registration: Registration will open at 9:00am on February 1, 2021. We operate strictly on a first-come, first served policy. Please note that sessions fill quickly, so plan to apply early for the best opportunity of receiving your first choice.
In order to register, an account must be created at the registration website. If you created an account last season, use the same login credentials. If you are new to camp, create an account. A link will appear here on registration start dates.
Grades: Apply for sessions according to what grade the child is currently completing, NOT according to what grade he/she will be in next school year.
Buddy Camp: This program is for younger campers (grades K-2 only) and a same gender “buddy”. Buddy camp gives children and their “buddy” an opportunity to see what camp is all about by participating in an overnight experience. Campers must bring a same gender parent, grandparent, sibling (must be 18 yrs or older), or family friend. Each camper (even if from the same family) must bring a buddy. Adults may not serve as buddy to more than one camper at a session. Session fees for Buddy Camp include camper and their buddy.
Outdoor Adventure Camp: These are not traditional “in cabin” sessions. During these sessions, campers will spend their week kayaking, sleeping in tents, cooking over fire, and participating in activities at St. Christopher. While these sessions may be more rugged sessions than our traditional camp, the idea of the Outdoor Adventure Camp is to help campers escape their comfort zone, feel more vulnerable, and recognize their need for a Savior. Leaders will focus on helping the campers to identify their gifts for leadership as they have been given and by encouraging campers to grow into those gifts.
Session Starts: All check-ins on opening day take place at Susanna’s House. Campers are not allowed to check-in early, as this hampers our efforts to prepare for the session. For the 2021 camp season, session check-in will operate differently than in past seasons- we will keep you advised of the changes.
Session Closings: All closings take place at Susanna’s House. Four day sessions end in the early afternoon on closing day. Five & six day sessions end in the morning on closing day. Buddy Camps end in the late afternoon on closing day.
Scholarship Gift Options: We ask that all applicants and their families prayerfully consider making a contribution to our scholarship fund. When applying online, a $10 scholarship gift will be added to the account when a session is selected. The opportunity to decline or increase the giving level is available during the registration process.
Physician’s Release & Parental Consent: The Physician’s Release & Parental Consent (to be printed, signed by a physician and uploaded/postmarked no later than April 30th)
- Physician’s Release & Parental Consent: This “hard copy” document is not required to complete registration, but must be submitted via upload to parent portal (registration website) or postmarked (if using USPS) no later than April 30th. Please go to www.stchristopher.org and print the Physician’s Release & Parental Consent, found under the “Accepted Campers” on the Summer Camp page. Parents complete and sign Part A and the back of the form, while the physician completes and signs Part B of the form in order for the camper to be eligible to attend camp. Please either upload the document directly to the parent portal (registration website) or mail the completed form to the address on the form. The document must be uploaded or postmarked no later than April 30 to avoid a $25 late fee per camper. All campers are required to have had a physical exam on or after August 1, 2020.
Online Medical Form: Online Medical form must be completed and submitted online at parent portal no later than April 30, 2021.
- The Online Medical Form is not required at the time of camper registration. Parents must log back in to their account using their log in credentials, complete and submit the form for each registered camper no later than April 30th in order to avoid a $25 late fee per camper.
Medication Administration Policy:
- All medications, prescriptions & over-the-counter, require a physician’s order/authorization.
- Prescription medications must be in the original container with pharmacy label attached. Only send the number of tablets your child will need. DO NOT SEND FULL BOTTLES.
- Over-the-counter medications must be in the original containers and labeled with camper’s name.
- Each medication container must include only the medication included on the label.
- The first dose of a medication that a camper has not taken before should be given at home so the camper can be monitored closely for hypersensitivity and side effects.
- **Medications not in original containers or packages WILL NOT be given.**
- **Medications will only be administered according to the label directions.**
- **Prescription medications being sent with your camper should be listed on the Physician’s Release & Parental Consent form.**
- For camp sessions with morning closings, campers will not receive their morning medications. Parents should be prepared to administer medications upon leaving St. Christopher.
Full Session Attendance: Campers are accepted for the entire camp session and are expected to attend the entire session. Please select a session that does not conflict with school, family vacations, or sporting events. To do otherwise is unfair to fellow campers, staff and those on the wait list.
Multiple Campers within the Same Family: When completing the online application, all all prospective campers in a family to the account before starting the application. If you are a grandparent applying for grandchildren from difference families, please create a separate account for each family of grandchildren.
Acceptance & Wait List: If the online registration is successfully completed and the application fee is paid, the camper has been accepted into the session selected. An auto email will be generated and sent at the time of registration. NO OTHER STATEMENT emails will be sent regarding account balances. Account balances are due April 30, 2021.
If “applying” for the Wait List, the camper will be notified for which session(s) he/she has been wait-listed. There is no fee for being added to the wait list. If a spot opens in an otherwise full session, we notify campers on the wait list in the order of application and require an application fee payment in order to secure a spot.
Fees & Payments: A non-refundable application fee (per camper) is required in order to successfully complete registration. The fee is $100 for all sessions except Buddy Camp sessions (which is $50). There is a $6 processing fee assessed to online registrations. All camp balances are due no later than April 30, 2021 in order to avoid $25 late fee per camper .
Camper registrations are subject to cancellation if balances are not paid in full by the deadline. Note: No application fee is required for wait listed campers. Cards accepted: Mastercard, VISA & Discover. If a check is returned, the camper registration becomes “pending” until a replacement payment is received. If payment is not received promptly, the registration will be cancelled without further notice. There is a $25 charge for all checks returned.
Cancellation Policy & Changes to your Application
Please read carefully
Application fees are non-refundable. All cancellations and changes to applications must be made in writing.
**NOTE** Any money “rolled over” from the 2020 Summer Camp season will NOT be eligible for a refund or to be held as a credit toward future use at St. Christopher Camp & Conference Center. If you choose to cancel your camper’s current registration, any new money paid toward the 2021 Summer Camp season could be eligible for refund based on cancellation guidelines found in camp policies below.
Write to firstname.lastname@example.org or email@example.com. Please do not request changes by telephone.
If cancellation is made after April 30, refunds of any additional payment (beyond the non-refundable application fee) will only be given if the vacancy can be filled by St. Christopher. Exceptions can be made in the case of documented medical emergencies or illness. Refunds must be requested in writing within one month of the end of the camp session for which the child was registered. Refunds will only be issued to the parent/guardian on the application/account.
Scholarships: Limited scholarship help is available from the James L. White Scholarship Fund. Generally, St. Christopher can provide up to 1/3 of the cost for those with a verifiable need. This assistance also asks the home church to provide 1/3 of the cost, and the camper’s family to provide the remaining 1/3 of the cost. The first step is to register for the desired session, paying the application fee. After successful registration, a completed scholarship application may be submitted. The scholarship application can be found on the St. Christopher website under the “Accepted Camper” tab on the Summer Camp page. Scholarship applications are due by April 30th. If applying to camp after April 30th, the scholarship application must be received within 14 days of the date of registration.
Cabin Mate Requests: Cabin mate requests are optional and can be made by logging in to your online account and submitting the “Cabin Mate Request” form found under the “Forms” section. We will only consider reciprocal requests. Only two requests are allowed. If more than two names are entered, the request is VOID. Once the form is completed and submitted, changes cannot be made online. Only requests that are received by the April 30th deadline will be considered. There is NO guarantee, but we will do our best to place your child with one camper of their choosing.
Homesickness: Homesickness is not uncommon among some campers; and our staff is well equipped to handle it. We will contact you only if we believe that a camper’s homesickness is proving to have a negative effect on the overall experience of your camper and other campers. Campers are not allowed to call home for the duration of the session. They may, however, receive and send mail daily.
Camper Mail: Campers are not allowed to receive “packages” while at camp- cards and letters only. Sent mail to:
St. Christopher Summer Camp
2810 Seabook Island Road
John’s Island, SC 29455
Multiple Sessions: Campers are not permitted to register for multiple sessions of camp until March 1. We want as many children as possible to have the opportunity to attend summer camp. If your camper is interested in attending a second session, please contact the summer camp office March 1. If a camper registers for multiple sessions before March 1, one registration will be removed and a $30 administrative fee will apply.