Camp Policies 2017

Please read carefully

Email Communication
Due to registration volume, the preferred method of communication is via email. Please add summercamp@stchristopher.org and thiers@stchristopher.org to your email address book to ensure that our communications regarding your camper and his/her registration do not go to your spam or junk mail folder.

Camp Office hours: Monday-Friday, 9:00am to 5:00pm.

Registration Dates
Early registration (see following paragraph for qualifications) will be open Friday, January 13, 2017 at 9am through Friday, January 27, 2017 at 5pm. Registration will re-open for all applicants on Wednesday, February 1, 2017 at 9am. We operate strictly on a first come, first served basis. Please note that sessions fill up quickly, so plan to apply early for the best opportunity of getting your first choice.

Early Registration
In order to register at the earlier date of January 13, the camper applying, their parents, or grandparents must be members (i.e. in regular, weekly attendance) of a parish or school of the Diocese of South Carolina or another Anglican or Episcopal parish or school that has booked use of St. Christopher at any time in the 2017 calendar year. Please check the list below to see if you are eligible for early preferential registration. Any applications received from non-members before February 1st will be rejected.

Early Qualifiers- Churches and Schools

Registration Process
In order to register, an account must be created at the registration website. If you created an account last season, use the same log-in credentials. If you are new to camp, create an account. A link will appear here on registration start dates.

Grades
Apply for sessions according to what grade the child is currently completing, not according to what grade he/she will be in next school year.

Buddy Camp

This program is for younger campers (graduates of K5, 1st, and 2nd grades only) and a same gender “buddy”. Buddy Camp gives children and their “buddy” an opportunity to see what camp is all about by participating in an overnight session. Campers may bring a same gender parent, grandparent, sibling (must be 18yrs. or older), or a family friend. Each camper (even if from the same family) must bring a buddy. Adults may not serve as buddy to more than one camper at a session. Session fees for Buddy Camp include camper and their buddy.

Outdoor Adventure Camp
During these sessions, campers will spend their week kayaking, sleeping in tents, cooking over fires, and participating in activities at St. Christopher. The OAC2 Session (grades 8-12) will leave St. Christopher property to explore the creeks and rivers of the Lowcountry. Campers will spend 3 days camping and kayaking on the Stono River. The OAC 5 & OAC8 Sessions (grades 6-8) will spend the majority of their week using St. Christopher as their base camp and will participate in various activities in/around campus. These campers will also kayak and camp on Botany Island (an undeveloped island directly across the estuary from St. Christopher’s property) one night during the session. While these may be more rugged sessions than our traditional camp, the idea of the Outdoor Encounters Adventure Camp is to help campers escape their comfort zone, feel more vulnerable, and recognize their need for a Savior. Leaders will focus on helping the campers to identify their gifts for leadership as they have been given, and by encouraging campers to grow into those gifts.

Session Start Times
All session check-ins take place in Susanna’s House.  All camp sessions (except Buddy Camp sessions) begin with check-in from 1:30-2:30pm on the first day of the session. Please do not arrive before 1:15pm, as this hampers our efforts to get ready to receive your campers. Buddy Camp session check-in is from 9:00–10:00am on the session start day.

Session Closing Ceremonies
All closing ceremonies take place in Susanna’s House. Sessions 2, OAC2, 5, OAC5, 6, 7, 8, OAC8, 11, and 12 finish with a closing ceremony beginning at 9:20am on the final day.  Sessions 3 and 10 end with a closing ceremony on the final day at 1:20pm. Parents, family, friends, clergy, children’s ministers and youth ministers are encouraged to attend this gathering. Camp is not over until the closing service ends. All campers MUST be checked out at his/her cabin after the ceremony. Please do not leave with your child until then. Buddy Camp ends at 5pm on the final day.

Scholarship Gift Options
We ask that all applicants and their families prayerfully consider making a contribution to our scholarship fund. When applying online, a $10 scholarship gift will be added to the account when a session is selected. The opportunity to decline or increase the giving level is available during the registration process.

NEW THIS YEAR

Two forms are new this year:

  1. Physician’s Release & Parental Consent Form: The Physician’s Release & Parental Consent form (to be printed, signed by a physician and uploaded/postmarked no later than April 21, 2017). This “hard copy” form is not required to complete registration, but must be submitted via upload to parent portal (registration website) or postmarked (if using USPS) no later than April 21st. Please go to the “Accepted Campers” tab under the “Summer Camp” section on this website. This form must be completed  and signed by a physician in order for the camper to be eligible to attend camp. Please either upload the completed form directly to the parent portal (registration website) or mail the completed form to: Summer Camp Office, St. Christopher Camp & Conference Center, 2810 Seabrook Island Road, Johns Island, SC 29455. The form must be uploaded or postmarked no later than April 21st to avoid a $20 late fee per camper.
  2. Online Medical Form: The Online Medical Form is not required at the time of camper registration. Parents must log back in to their account using their log in credentials, complete and submit the form for each registered camper no later than April 21, 2017 in order to avoid a $20 late fee per camper.

Medication Administration Policy

  • All medications, prescription & over-the-counter, require a physician’s authorization.
  • Prescription medications must be in the original container with pharmacy label attached. Only send the number of tablets your child will need. Do not send  full bottles.
  • Over-the-counter medications sent must be in the original container and labeled with camper’s name.
  • Each medication container must include only the medication indicated on the label.
  • The first dose of a medication that a camper has not taken before should be given at home so the camper can be monitored closely for hypersensitivity and side effects.
  • **Medications not in original containers or packaging WILL NOT be given.**
  • **Medications will only be administered according to label directions.**
  • **Prescription medications being sent with your camper should be listed on the “Physician’s Release & Parental Consent Form”.
  • For camp sessions that closing ceremonies begin in the morning, campers will not receive their morning medications. Parents should be prepared to administer medications upon leaving St. Christopher.
Full Session Attendance
Campers are accepted for the entire camp session and must attend the session in its entirety. Please select a session that does not conflict with school, family vacations, or sporting events. To do otherwise is unfair to fellow campers, staff and those on the wait list.

Multiple Campers within the Same Family
When completing the online application, add all prospective campers in a family to the account before submitting the application and payment. If you are a grandparent applying for grandchildren from different families, please create a separate account for each family of grandchildren.

Acceptance & Wait List
If the online registration is successfully completed and the application fee is paid, the camper has been accepted into the session selected. An auto email will be generated and sent at the time of registration. No other statement emails will be sent regarding account balances.

If applying for the Wait List, the camper will be notified for which session(s) he/she has been wait-listed.   The maximum number of children allowed on a wait list is 25.  If the wait lists are full for all sessions selected, we will notify you accordingly. When we receive cancellations for a full session, we notify children on the wait list in the order of application and require an application fee payment in order to secure a spot.

Fees & Payments
A non-refundable application fee is required in order to successfully complete registration. The fee is $100 for all sessions except Buddy Camp sessions (which is $50). There is a $5 card processing fee assessed to online registrations. All camp balances are due no later than April 21st, in order to avoid a $20 late fee per camper. Camper registrations are subject to cancellation if balances are not paid in full by the deadline. Note: No application fee is required for wait listed campers.

If a check is returned, the camper registration becomes “pending” until a replacement payment is received. If payment is not received promptly, the registration will be cancelled. There is a $25 charge for all checks returned.

Cancellation Policy & Changes to your Application   **Please read carefully**
Application fees are non-refundable. All cancellations and changes to applications must be made in writing. Either e-mail us at  summercamp@stchristopher.org or write to us at Summer Camp, St. Christopher Camp and Conference Center, 2810 Seabrook Island Rd, Johns Island, SC 29455. Please do not request changes over the telephone.

If cancellation is made after April 21st, refunds of any additional money paid (beyond the non refundable application fee) will only be given if the created vacancy can be filled.  Exceptions can be made in the case of documented medical emergencies or illness. Refunds must be requested within a month of the end of the camp session for which the child was registered. Refunds will only be issued to the parent/guardian named on the application within a month of the written request.

Scholarships
Limited scholarship help is available from the James L. White Scholarship Fund. Generally St. Christopher can provide up to 1/3 of the cost for those with a verifiable need. This assistance also asks the home church to provide 1/3 of the cost, and the camper’s family to provide the remaining 1/3 of the cost. The first step is to register for the desired session, paying the $100 application fee. After successful registration, a completed scholarship application may be submitted. The scholarship application can be found on this website. Scholarship applications are due by April 21st. If applying to camp after April 21st, the scholarship application must be received within 14 days of the date of registration.

Cabin Mate Requests
Cabin mate requests are optional and can be made by logging in to your online account and submitting the “Cabin Mate Request” form. We will only consider reciprocal requests. Only two requests can be made. If more than two names are entered, the request is VOID. Once the form is completed and submitted, changes cannot be made online. Only requests that are received by the April 21st deadline will be considered. There is no guarantee, but we do our best to place your child with at least one camper of their choosing.

Homesickness
We will contact you only if we believe that a camper’s homesickness is proving to have a negative effect on the overall experience of your camper and of other campers. Campers are not allowed to call home for the duration of the session; they may, however receive and send mail daily.

Camper Mail
Campers are not allowed to receive “packages” while at camp. They are allowed to receive letters and cards. Mail to:
Camper Name
Session #
St. Christopher Summer Camp
2810 Seabrook Island Road
John’s Island, SC 29455

Multiple Sessions
Campers are not permitted to register for multiple sessions of camp until after April 10th. We want as many children as possible to have the opportunity to attend summer camp! If your camper is interested in attending a second session, please contact the summer camp office after April 10th.